November 21, 2009
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Packing List - PKL
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The Packing List is the list of exactly what makes up the discrete shipment to the buyer. It may or may not reflect the instructions of the Shipping Order depending what is physically included in the shipment. The Packing List is a source document that is used to construct the Commercial Invoice, and is usually a required document in a Credit.
Definition of a Packing List
A list prepared by the manufacturer, supplier or seller, detailing the particulars of the goods to be sold, including the containers in which the goods are packed, their contents, and the total number of containers.
Purpose of a Packing List
The Packing List itemizes exactly what is included in the shipment. The Packing List is the source document for constructing the shipping documents for transportation of the goods to the buyer.The Packing List is used by the seller to ascertain the total shipping weight and volume so that shipping space may be reserved. It is also used as a check off list to determine that the correct cargo has been received. It is also used by the buyer to inventory the goods received and for insurance claims if required.
Process for a Packing List
The Packing List is the source document for the invoice.
The Packing List is included in the negotiable document set.
| Fields for a Packing List | ||
| 01 | FROM (SELLER) | Seller providing the Goods and Services |
| 02 | SOLD TO (BUYER) | Buyer to be Invoiced |
| 03 | BILL TO | Account to be Invoice |
| 04 | SHIP TO (ADDRESS) | Address for goods to be shipped to |
| 05 | NUMBER | Assigned number for reference |
| 06 | DATE | Date issued |
| 07 | REFERENCE | SOR reference |
| 08 | TERMS OF SALE | Letter of Credit, Direct Collection; Advance Payment |
| 09 | SHIP VIA | Ocean, Air, Rail or Truck |
| 10 | INCOTERM | FOB; CFR; CIF, or (other) |
| 11 | LC NO | Letter of Credit number |
| 12 | SHIP FM | Ship Form commercial port |
| 13 | SHIP TO | Ship To commercial port |
| 14 | - - | blank |
| 15 | ITEM NO. | Goods Quoted Item Number |
| 16 | DESCRIPTION | Goods description |
| 17 | UOM | Unit of Measure |
| 18 | QUANTITY | Quantity of Unit of Measure |
| 19 | -- | blank |
| 20 | -- | blank |
| 21 | -- | blank |
| 22 | -- | blank |
| 23 | -- | blank |
| 24 | -- | blank |
| 25 | -- | blank |
| 26 | AUTHORIZED SIGNATURE | Authorized Signature of Seller |
| 27 | REMARKS | Remarks |