November 21, 2009
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Shipping Order - SOR
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The Shipping Order is a seller's internal document. It is used to instruct the operations department or supplier to arrange transportation of goods to the buyer. The Shipping Order is issued after all the arrangements for a sale are completed to the satisfaction of the seller.
Purpose of a Shipping Order:
The Shipping Order is used to instruct what goods are to be transported and where to ship them.
The Purchase Order received from the buyer is transformed into instructions to the shipping department or supplier as to what goods to ship where and when.
Process for a Shipping Order:
The Shipping Order is issued to order shipment of goods.
The Packing List is prepared against the Shipping Order.
| Fields for a Shipping Order | ||
| 01 | FROM (SELLER) | Seller providing the Goods and Services |
| 02 | SOLD TO (BUYER) | Buyer to be Invoiced |
| 03 | BILL TO | Account to be Invoice |
| 04 | SHIP TO (ADDRESS) | Address for goods to be shipped to |
| 05 | NUMBER | Assigned number for reference |
| 06 | DATE | Date issued |
| 07 | REFERENCE | Purchase Order reference |
| 08 | TERMS OF SALE | Letter of Credit, Direct Collection; Advance Payment |
| 09 | SHIP VIA | Ocean, Air, Rail or Truck |
| 10 | INCOTERM | FOB; CFR; CIF, or (other) |
| 11 | LC NO | Letter of Credit number |
| 12 | SHIP FM | Ship From commercial port |
| 13 | SHIP TO | Ship To commercial port |
| 14 | - - | blank |
| 15 | ITEM NO. | Goods Quoted Item Number |
| 16 | DESCRIPTION | Goods description |
| 17 | UOM | Unit of Measure |
| 18 | QUANTITY | Quantity of Unit of Measure |
| 19 | UNIT VALUE | Unit value in USD |
| 20 | AMOUNT | QUANTITY X UNIT VALUE = AMOUNT |
| 21 | SUBTOTAL | Total value of items |
| 22 | TAX | Total TAX ON SUBTOTAL |
| 23 | FREIGHT | Freight based on INCOTERM |
| 24 | TOTAL | Total amount to be paid by Buyer |
| 25 | USD$ | Amount in USD $ Dollars |
| 26 | AUTHORIZED SIGNATURE | Authorized Signature of Seller |
| 27 | REMARKS | Remarks |